Sign On The Dotted Line – Contracts for Belly Dancers

May 11, 2012 10 Comments

Last week I got an email from a local dancer asking about performance contracts and what to include in one. I’ll admit I was uncomfortable with contracts when I first started to do private gigs. Some part of me felt it was a gesture of distrust toward my client, but twelve years and a several hundred parties later, I wouldn’t do a private gig without one.  I’ve come to realize that it’s just a document of clarity and commitment that makes sure we are in agreement on the details, and most people aren’t put off by them. I call mine a “Performance Agreement”; I think it accurately describes its purpose and sounds less intimidating to the sensitive client.

Belly dance contractBefore I venture on a word further, I will say that I am not a legal professional and my contract has not been written by a legal professional. It also has never been “tested” in court – thank goodness! If you want a legally water-tight contract, I suggest you go straight to a lawyer.If you would like to draw up a document that will help you and your client  get all your gig facts straight for a smooth booking experience, the information to come should be helpful for you.

The Five W’s of a Belly Dance Contract

Like a good reporter, you’ve got to cover Who, What, Where, When and Why.

  • Who is the person hiring you and responsible for paying you? If they are representing a company, the company name should be included too. Get their full name, an address, email and a phone number. Ask if that is the number where you can reach them at the time of the event. Be sure to get an on-site phone number in case you have to call on your way there for more directions, help getting into the venue or anything else.
  • What type of performance is it?  I have several types of performance services that I provide. Include a specific description of what you will be doing. How many dancers? How long is the show? What props are to be used? Does the client want audience interaction for a party or will it be contained on a stage for a cultural festival?
  • Where will it take place? You will need the physical address of the venue, including the specific room or hall if it’s in a hotel. Be sure to ask if it will be inside or outside. I always ask about the flooring or outside surface as well.
  • When does the show start? Be clear about this. I always ask “What time do you want the show to start?”. I do not ask “What time should I get there?” I list the “Performance Time” and the “Arrival/Set-Up Time” as two separate items with the arrival usually 15 minutes before the start, unless I feel I need more than that for some reason. Everyone has different tolerances for show delays. If you will be on a tight schedule, make it clear in both your conversation and in your contract. You can do this by including something like this…”A waiting fee of $XX per 15 minutes will be incurred if the show is delayed.”  In my experience, this alone is enough to keep people on time.
  • Why? Find out the reason for the occasion and if there is a guest of honor that they would like you to pay special attention to.

But There’s More…

  • Your Fee Details Specify the total price, any deposit amount and when and how each of these can be paid. Do you want cash?  Can you take a credit card on site?  Put it in writing.
  • Changing Area Some dancers arrive fully dressed. If you will be dressing there, you may want to include your needs. For example, I will not dress for a show in a public restroom and my contract has a nicely worded line to let them know that.
  • Cancellation Policy This is very important! Be sure that it is very specific and includes what happens if either you or the client cancel.  Of course we would never cancel on a client outside of an emergency, but the fact that it is in your contract is a matter of equality and protection for both parties. This should include a date beyond which any deposit is forfeited. In my contract, I agree to “provide a suitable substitute dancer at the same fee” if I cancel. I’ve never cancelled, but I am letting my client know that I cannot and will not leave them high and dry for any reason.
  • The Sound System Does the sound system play CDs or iPod? Do they have an iPod dock or cord or do you need to provide one?
  • Special Instructions Include in the contract any special requests such as theme colors, keeping your arrival a “surprise”, leading a dabke line  or dancing out the birthday cake.
  • Additional Services If you are including live music or any other professionals, I recommend having them draw up their own separate contracts rather than adding their services to yours.

Sealing The Deal

When you have filled in the contract and it’s been approved and signed by your client, be sure to sign it yourself and return a copy to them promptly.

A Contract of Your Very Own…

If you would like a sample contract to customize to your needs, you can email me  at mahin@shes-got-hips,com and request a copy. From this starter document, you can add or edit any items that are specific to your needs. I hope you find it useful!

Mahin (121 Posts)

Professional instructor and performer of Middle Eastern belly dance, ACSM Certified Personal Trainer and author or the “Daily Bellydance Quickies”. Belly Dance Artrepreneur, Workshop instructor, performer, event producer, and bellydance writer.

  1. Janim
    May 11, 2012 at 6:33 am

    Excellent post! And well timed for me! Thank you : )

  2. Janim
    May 11, 2012 at 6:35 am

    Reblogged this on JANIM and commented:
    I want to share this here as well. This is a very informative and excellent example to developing a performance contract/ agreement with your client. Thank you, Mahin!

  3. Cassandra Al Warda
    May 11, 2012 at 7:33 am

    Love your post! Many of my dancers ask me the same questions all the time. I hope you don’t mind if I share. I use a contract all the time. I do have one additional topic that you don’t have listed. I always tell my client they need to provide a suitable environment in which to dance that is free of obstructions or debris that can cause injury to the dancer. (ie. nails, glass, water, mic cords or band electrical cords etc.) It seems you always ask “about” the stage and they say “yes… its about 8’x8′” Then you arrive and find it has been reduced to the size of a postage stamp because your also sharing it with a band. Or, clients are also not aware that a plywood “band stand” is not a dancing stage. LOL…
    Have a great day 🙂

  4. Anyanka
    May 11, 2012 at 8:43 am

    Thanks Mahin! These are valuable points.

  5. Assena V
    May 19, 2012 at 11:34 pm

    Thank you, thank you thank you!

    Its been impossible to find this info online, and the sample contract was a MAJOR bonus.

    1. mahinbellydance
      May 20, 2012 at 8:44 am

      I’m glad you found what you needed here! 🙂

  6. gypsyrhythms
    May 22, 2012 at 8:43 am

    Thank you so much for sharing this! So helpful! We have an agreement that we make our clients sign but it is great to see that a) we weren’t too far off the mark, and b) there are some valid extra points that we hadn’t even thought about. Much appreciated.

  7. Sasha
    November 8, 2013 at 10:41 am

    Excellent advice! Thanks for sharing!

  8. Liesa Bassoi Pedersen
    November 8, 2013 at 10:52 am

    I have used a contract for years….yrs ago I decided I needed something written for clarity so I made one up, after some research, to suit me & be fair to clients. This was before the Internet so my research was library and word of mouth 🙂 Modified over the years, and I tweak them depending on the client. An alcohol serving place, for example, has more stipulations on it than a school presentation ….LOL. Great tips here!! Also Bhuz. com has had several discussions about contracts over the years.


Leave a reply

Your email address will not be published. Required fields are marked *

Just checking that you\'re a human! * Time limit is exhausted. Please reload the CAPTCHA.